CompSoc/constitution: The constitution of the Oxford CompSoc

The constitution of the Oxford CompSoc

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Raphael Darley bfb230d993 OxHack Committee Introduction Motion Title: OxHack Committee Introduction Proposer: Raphael Darley Pull Request: #4 Description: Preparation for OxHack have been proceeding, but there have been some difficulties owing to the lack of information from the Clubs office to allow flexibility of operation and remove ambiguity I propose the addition of the following to the bylaws: 18.1 - OxHack Committee There may be an OxHack Committee. This shall not be construed to be a CompSoc Committee. Membership of the OxHack Committee does not confer membership of the Secondary Committee or Constitutional Committee, or any authority within the Society. The sole responsibility of the OxHack Committee is to organise OxHack, which shall be a Hackathon in Michaelmas Term. The term "OxHack Director" shall not be construed to have any connection to the Companies Act 2006 The OxHack Committee shall include one or more OxHack Directors, elections for which shall be held at the Michaelmas Termly General Meeting for a term which shall end at the following Michaelmas Termly General Meeting. If no OxHack Directors are elected the OxHack Committee shall not exist. The Committee may hold elections for OxHack directors at a different General Meeting if: no OxHack Directors are elected at the Michaelmas Termly General Meeting; one or more of the elected OxHack Directors resigns, is suspended, is removed, or is otherwise unable to fulfil their duties in the assessment of the Committee; or it is requested by the elected OxHack Directors. Any member of the Society is eligible for election to OxHack Director. No OxHack Director may simultaneously be an Officer of the Society. The OxHack Directors may, at their discretion, appoint any member of the society to the OxHack Committee, and create roles and subcommittees. Members appointed to the OxHack Committee in the above manner share the same term as the OxHack Directors who appointed them. 18.2 - Separation of Finances OxHack must keep a separate budget from the Society, and shall have no presumption to use of the Society's funds. The OxHack Directors may, with the Treasurer's consent, use the Society's banking facilities, but must not use funds except those held for OxHack, which have already been received. The OxHack Directors may apply for a grant or loan from the Society, such requests shall be decided by the Committee, who may include terms as they see fit. If there is a surplus at the end of the OxHack Directors' term, the OxHack Directors shall deal with the surplus funds as directed by the Committee. 18.3 - External Entities The OxHack Directors may apply to the Committee, to operate OxHack through an entity other than the Society. No such application shall be approved unless: a) The OxHack Directors are authorised to act on behalf of the entity (such as a Director under the Companies Act 2006, or an officer of an unincorporated association) b) The entity has provision to remove or suspend an OxHack Director from a position of authority, or restrict their authority if they are subject to a complaints proceeding, or are removed from their position owing to a violation of the Code of Conduct c) The entity has caretaker or continuity provisions which ensure that it may still operate after b) goes into effect d) The entity has provision for surplus funds to be redistributed to the Society after OxHack 18.4 - Licencing If the Committee grants such an application, they shall provide to the entity a license including the following: a) A term coinciding with the OxHack Directors b) Permission to use the CompSoc logo, and name for the promotion of or fundraising for OxHack c) Permission to use the OxHack logo, name, domain, and other IP d) A clause ensuring that any IP created during the course of putting on OxHack is retained by the Society, not the entity Furthermore, given the late hour of this motion, and that Kaal Sahele and Raphael Darley, and been serving as Organisers of OxHack, that they should be appointed as the Inaugural Directors of OxHack. This motion was discussed at the 2026 AGM, held in Hillary term, please see the minutes for details. A change was suggested, loosening the timing restrictions for OxHack, which was incorporated by the proposer. The motion was Passed, 18 for, 0 against. Therefore, the proposed bylaw shall be added. Reviewed-on: #4	2026-03-08 00:35:40 +00:00
constitution	OxHack Committee Introduction	2026-03-08 00:35:40 +00:00

Raphael Darley bfb230d993 OxHack Committee Introduction

Motion Title: OxHack Committee Introduction
Proposer: Raphael Darley
Pull Request: #4
Description:
Preparation for OxHack have been proceeding, but there have been some difficulties owing to the lack of information from the Clubs office to allow flexibility of operation and remove ambiguity I propose the addition of the following to the bylaws:

18.1 - OxHack Committee
There may be an OxHack Committee. This shall not be construed to be a CompSoc Committee. Membership of the OxHack Committee does not confer membership of the Secondary Committee or Constitutional Committee, or any authority within the Society. The sole responsibility of the OxHack Committee is to organise OxHack, which shall be a Hackathon in Michaelmas Term.
The term "OxHack Director" shall not be construed to have any connection to the Companies Act 2006

The OxHack Committee shall include one or more OxHack Directors, elections for which shall be held at the Michaelmas Termly General Meeting for a term which shall end at the following Michaelmas Termly General Meeting.
If no OxHack Directors are elected the OxHack Committee shall not exist.

The Committee may hold elections for OxHack directors at a different General Meeting if: no OxHack Directors are elected at the Michaelmas Termly General Meeting; one or more of the elected OxHack Directors resigns, is suspended, is removed, or is otherwise unable to fulfil their duties in the assessment of the Committee; or it is requested by the elected OxHack Directors.

Any member of the Society is eligible for election to OxHack Director.
No OxHack Director may simultaneously be an Officer of the Society.
The OxHack Directors may, at their discretion, appoint any member of the society to the OxHack Committee, and create roles and subcommittees.
Members appointed to the OxHack Committee in the above manner share the same term as the OxHack Directors who appointed them.

18.2 - Separation of Finances
OxHack must keep a separate budget from the Society, and shall have no presumption to use of the Society's funds.
The OxHack Directors may, with the Treasurer's consent, use the Society's banking facilities, but must not use funds except those held for OxHack, which have already been received.
The OxHack Directors may apply for a grant or loan from the Society, such requests shall be decided by the Committee, who may include terms as they see fit.
If there is a surplus at the end of the OxHack Directors' term, the OxHack Directors shall deal with the surplus funds as directed by the Committee.

18.3 - External Entities
The OxHack Directors may apply to the Committee, to operate OxHack through an entity other than the Society.
No such application shall be approved unless:
a) The OxHack Directors are authorised to act on behalf of the entity (such as a Director under the Companies Act 2006, or an officer of an unincorporated association)
b) The entity has provision to remove or suspend an OxHack Director from a position of authority, or restrict their authority if they are subject to a complaints proceeding, or are removed from their position owing to a violation of the Code of Conduct
c) The entity has caretaker or continuity provisions which ensure that it may still operate after b) goes into effect
d) The entity has provision for surplus funds to be redistributed to the Society after OxHack

18.4 - Licencing

If the Committee grants such an application, they shall provide to the entity a license including the following:
a) A term coinciding with the OxHack Directors
b) Permission to use the CompSoc logo, and name for the promotion of or fundraising for OxHack
c) Permission to use the OxHack logo, name, domain, and other IP
d) A clause ensuring that any IP created during the course of putting on OxHack is retained by the Society, not the entity

Furthermore, given the late hour of this motion, and that Kaal Sahele and Raphael Darley, and been serving as Organisers of OxHack, that they should be appointed as the Inaugural Directors of OxHack.

This motion was discussed at the 2026 AGM, held in Hillary term, please see the minutes for details.
A change was suggested, loosening the timing restrictions for OxHack, which was incorporated by the proposer.
The motion was Passed, 18 for, 0 against. Therefore, the proposed bylaw shall be added.

Reviewed-on: #4

2026-03-08 00:35:40 +00:00

constitution

OxHack Committee Introduction

2026-03-08 00:35:40 +00:00